Administrative Assistant

Administrative Assistant
Department: Support
Location: Downtown Austin, TX (May occasionally be required to work at Round Rock office)

Maxwell Locke & Ritter LLP, the largest locally owned accounting firm in the greater Austin area and known for offering exceptional work-life balance, is seeking experienced talent to join their growing support team.

Highly regarded in the Central Texas community and the accounting industry at large, the firm has received numerous prestigious awards, including the “#1 Best Mid-sized Accounting Firm to Work For” in the nation by Accounting Today in 2021 and 2019. Additional awards can be found on our website.

Check out our Instagram (@maxlocrit) and visit our Life at ML&R blog to get a better idea of our day-to-day workplace culture.

Maxwell Locke & Ritter LLP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

As a firm that embraces people from different backgrounds, we encourage applications from those who identify with the BIPOC or LGBTQ+ communities, possess visible or hidden disabilities, and/or have served in the military. Let us know if you prefer certain pronouns or if you need reasonable accommodations at any point throughout our recruitment and selection process.

Maxwell Locke & Ritter is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion at all levels of our firm.   To support this commitment, our DEI committee focuses internal efforts on the following strategies:

  • Awareness: Firmwide diversity, equity and inclusion education and related community involvement
  • Recruitment: Intentional recruiting initiatives, focused candidate outreach and objective hiring practices
  • Outreach: Promotion of our profession to secondary students in underrepresented groups

Benefits Include: 22 days paid time off (increases with firm tenure) plus eight paid holidays and two floating holidays, continuing professional education, 401(k) plan including profit sharing contribution, annual bonus through profit sharing plan, medical insurance, cafeteria plan including medical and dependent care flexible spending accounts, dental insurance, vision insurance, term-life and accidental death and dismemberment insurance, short-term disability, long-term disability, employee assistance program, paid parental leave and paid bereavement leave.

(Employees must work a minimum of 30 hours a week to be eligible for the following benefits:  Medical, Dental, Vision, Health Savings Account, Limited Purpose Medical Flexible Spending Account, Full Medical Flexible Spending Account, and Dependent Care Flexible Spending Account, Term Life and AD&D, Long-term Disability and Employee Assistance Program.)

Other Perks Include: Family friendly and flexible work environment, firm-wide wellness program and onsite gym access at Frost Bank Tower, discounted monthly parking or commuter pass, firm-wide community service activities, regular firm socials and team-building activities and much more!

Front Office & Support Responsibilities

  • Office mail management
    • Receive and distribute incoming mail and deliveries, including scanning and distributing electronically
    • Process outgoing mail, including taking certified mail to the post office when needed
  • Coordinate food deliveries for various internal and client meetings and assist with catering setup and cleaning as needed
  • Order supplies and stock break room
  • Assist Partners with scheduling and other needs as they arise
  • Serve as primary back up to the front desk associate in our Austin office (and occasionally provide back up in our Round Rock office) and assist with the following duties as needed:
    • Answer and direct incoming phone calls
    • Welcome and direct any visitors or clients
    • Sign for packages and deliveries as needed
    • Maintain cleanliness / appearance of front office, meeting rooms and other common areas of the office


Additional Responsibilities

  • Provide backup to other support team members as needed
  • Participate in support team meetings and contribute to ongoing process improvement
  • Other tasks as assigned
  • Overtime may be required during times of peak activity; this is a full-time, non-exempt position


Required Qualifications:

  • Must be able to work in-office full-time in downtown Austin, TX
  • Minimum 1 year of relevant work experience
  • High school diploma
  • Ability to demonstrate friendly, professional demeanor to all associates, partners and clients of the firm at all times
  • Superior organization and project management skills with proven ability to be detail-oriented, prioritize appropriately and meet deadlines
  • Strong verbal and written communication skills
  • Ability to work well both independently and with others to help accomplish the overall mission and goals of the firm and to provide a high level of customer service
  • Ability to adapt to changes in the work environment, including managing competing demands and dealing with frequent change, interruptions, or unexpected events
  • Excellent problem-solving skills
  • Ability to maintain a high level of confidentiality
  • Proficiency with Microsoft Office Suite, Adobe Acrobat


Preferred Qualifications:

  • Experience at a CPA or professional services firm


More About Maxwell Locke & Ritter LLP

Being a great place to work, where our employees reach their full potential and provide exceptional service to our clients and the community, is a key part of our business vision. Consequently, we have an exceptionally low turnover rate. This benefits our clients by allowing them to develop trusting, longstanding relationships with our experienced accountants.

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